Are you looking to boost profitablity through hiring a real estate virtual assistant? This guide will show you how top producers hire only the best talent
Are you ready to outsource some repeatable tasks to a real estate virtual assistant? Awesome! That’s a great way to create more time for you on a daily basis. However, finding a quality person on the internet is a literal minefield. Most people you find will not save you time or help grow your business.
So today, I’m going to give you the exact hiring, management, and reporting scripts you’ll need to profit.
Here’s the deal:
Most people aren’t qualified enough to deserve your hard earned money. I’m going to show you a plug-and-play method to find only the best real estate virtual assistants.
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FREE PDF OF OUR 3 REAL ESTATE VIRTUAL ASSISTANT TIPS
The first trick when hiring a virtual assistant is to test their attention to detail. You want someone who is very reliable and helpful for your business.
Now, I’m going to assume you’re using a service like Elance or Odesk to find these applicants. These are great places to go if you are looking for real estate virtual assistants with reviews and plenty of lower-rate applicants.
What’s the bottom line?
Most of the tasks you’ll have this person doing are very low-skill tasks. That means you don’t need talented individuals. You need reliable people who will show up daily.
For example:
If you’re looking for a social media real estate virtual assistant, you’ll want to use a script like this:
Now that you have a job post, the trick is filter applicants before talking to any. To do this, you’ll want to put custom questions in the real estate virtual assistant application. Like these:
What these questions will do is qualify your applicants. You’ll instantly know which applicants can or cannot accomplish the tasks.
Now:
You can filter them even further by sharing the management script from the next section and asking them to watch the videos. After they watch the walk-through videos, have them write a proposal for how long the tasks will take them.
I’d hire whoever asks the most questions and gives an hourly proposal closest to how long it’d take you to complete the task.
Now, the key to successful hiring is clearly defining the work that will be done by your real estate virtual assistant. You don’t want these people making up their own systems for doing work! Then, you lose control over that side of your business. You can’t easily replace them when they leave and will struggle to properly manage them.
This is crazy:
But a simple spreadsheet with links to tutorials does wonders:
You can copy that spreadsheet and use it during the hiring/management process. I link to tutorial guides for the real estate virtual assistant to use.
It gets better:
Because you’re controlling what they are doing on social media, you know how to compare various applicants. You can easily control and communicate your expectations when you hire a real estate virtual assistant.
In a typical hiring situation, you would have to wait a month or two to see the progress of the hire. This is because you would have given them the responsibility of creating their own systems and workflows.
That type of hire rarely works out, because real estate virtual assistants on websites like Odesk aren’t great at creating strategies. They are good at executing them.
But here’s the kicker:
Now you know how to hire a real estate virtual assistant for any task! You simply create a detailed job posting, create 4-5 questions that will help you determine the fluffy applicants from the quality ones, and then create a detailed spreadsheet that will manage them.
Things you can use a VA to accomplish:
You now need to enforce what I call the daily recap. I have all my virtual assistants spend the last 3 minutes of their time answering these three questions:
What work did you do from the spreadsheet?
What problems did you run into?
What areas of opportunity did you find or think of today while working?
This is crazy:
First off, 3 minutes at $5/hour is only 25 cents. And the answers you’ll get from this simple, daily email are amazing. Over the course of a month or year you will get a few awesome answers to that last question.
This will help you dramatically improve the tasks you assign via the spreadsheet. You also have a better idea of what the person is doing exactly because they are required to tell you daily.
Finally, there will be problems. And VA’s naturally don’t like reporting problems. This format gives them the freedom to tell you the problems right away. You’ll find that your real estate virtual assistants are much more productive if you use this reporting system.
Did you ever try outsourcing social media or blogging to a virtual assistant?
If so, please leave some comments in the discussion forum below!
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